Voiding Checks

In order to adjust the amount of a voucher that has been paid in full, you must first void the check. You have the option of voiding the check only or voiding the check and voucher through the Void Check process. If you void only the check, the status of the check will be set to void, and the voucher will be placed back in an “open” status for payment. If both the check and voucher are voided, the status of both will be Void.

Voiding the Check Only

Unlike voiding a voucher, voiding only the check will have no effect on Billing and Accounts Receivable.

To Void a Check Only:

1. From the button bar, click Action and select Void Check. The following screen appears:

2. In the Bank Code field, select the bank on which the check was written (use F8 or Look-up if you do not know it).

3. In the Check Number field, enter the check number (use F8 or Look-up if you do not know the check number).

4. Verify the period and year are correct for the reversing entries.

5. Enter Void Notes if appropriate.

6. Click Void Check (respond with No if you do not want to void the voucher(s) paid by the check or with Cancel to cancel the entire procedure). 

To Void a Check and Voucher:

1. Follow steps 1 – 5 above.

2. Click Void Check (respond Yes when prompted if you would like to void the voucher(s) paid by the check or respond Cancel to cancel the entire procedure).