Refund Received from Vendor on Client Charge

To both give the Client the benefit of the $15.00 refund and to record the receipt of the $15.00 in cash, you will want to take the following steps.

1.  Go into AP Manager, and locate and open in Voucher Entry the voucher that created the original $245.00 client advance transaction.

2.  Once displayed in Voucher Entry, choose TOOLS, Adjust Voucher.

3.  Edit the line of distribution to the client-matter and change the amount to $230.00.

4.  Add a new line of distribution for $15.00 and have it hit a GL expense account - make a note of the GL account used.

5.  Post the Adjustment - this will reduce the Client Advance charge on the Client-Matter to $230.00.

6.  Go into AR Manager and choose ACTION, Miscellaneous Cash Transaction.  Enter a $15.00 transaction using the date you received the check and use the same GL account you used in step 4 above in the Distribution line.

7.  Save and Post the Miscellaneous Cash Transaction and then include it in the appropriate Daily Deposit created through the Deposit Processing program.