Reimbursement Requests

1. From the Button Bar, click “New”. The following screen will appear:

The value for the request field is “New.” This will change automatically once the request is saved.

2. Fill in the fields as required.*

3. Click on Add Detail. The following screen appears:

4. Fill in the detail fields as required. *

 5. After completing the detail, click OK. You will automatically be taken back to the main reimbursement screen. If you have more detail lines to add for this reimbursement, click on “Add Detail.” Note: The system will not allow you to enter a negative amount that is distributed to a client-matter.

 6. If you have Orion’s AP Imaging module, you can attach PDFs of your receipts to the request (either as one on the main reimbursement screen or to each individual detail line).

 7. After all details have been added, you are ready to save the request.

 8. Click on Submit to submit the request.

 *Field Descriptions for Expense Reimbursement Entry Screen:

 Request: The initial value of this field is “New.” The system will automatically change this value to the next available reimbursement number upon saving the reimbursement.

Employee: Person requesting the reimbursement. You can enter the user ID or use the drop-down to select the person.

 Vendor: Payee – usually the same as Employee.

 Matter: If the reimbursement is to be charged to a client, enter the client-matter code.

 Attach Image: Use if you are using AP Imaging for attaching backup to expenses.

Description: Enter a description for the reimbursement request (i.e. Travel Costs, etc.). Information entered here will also populate the Description box found under Add Detail.

 Add Detail: Click on this to add Type and Amount.

Detail Screen:

Date: Defaults to “Request Date”. If Client Advance and you want the date to be different from Request Date, enter it here.

Matter: If the reimbursement is to be charged to a client, enter the client-matter code (If you enter the client-matter on the main screen, each detail line will default to that client-matter).

Type: Description for the detail line (i.e. Air Travel, Meals, Taxi, etc.).

Amount: Amount being reimbursed.

Description: Defaults to the description from the Type selected, may be appended with information or changed altogether.