Paid Vouchers Still Showing as Open

In a case like this, you either chose the option “Checks Not OK, Do not Update Data Files” or something happened at the workstation level to prevent the check printing process from completing.  Do not void the actual checks that were printed as you can still use them.  To record the checks in Orion, do the following:

1.  Go back into Pay Vouchers and select for payment the vouchers you had paid with the batch of checks.

2.  Choose to Print Checks and make sure the starting check number reflects the starting number of the physical checks that were printed (also make sure the check date is correct).

3.  Choose to print the Checks to screen or send them to the printer on plain paper (do not use check stock).

4.  Once printed, choose the option “Checks OK, Update Data Files”.

The checks have now been recorded in Orion and you can send out the actual physical checks that printed when the checks were initially processed.