Moving Fees and Payments from Prior Period/Year from one Client-Matter to Another

Yes. Keep in mind that there are reports that will be affected. See the articles entitled:“How Reversals of Accounting Transactions are Handled in Reporting” and “Significance of AR Reversal Dates.”

The following steps will need to be done:

1. Locate the Payment that has been applied in AR Manager; once displayed, click on Action > Reverse Posted Application.  Be mindful of the dates you use.

2. Unpost and Void the Invoices.

3. Delete the original Payment Transaction (you will not be able to change the Client-Matter) and re-enter it on the correct Client-Matter, OR post the payment as partially applied (creating a RDP to the Client-Matter) and, using the Trust/Retainer Transfer feature, move the funds to the correct Client-Matter.

4. In Bill Prep, call up the Client-Matter with the Fees/Expenses you want to move, select/highlight the entries to be transferred, and click on Action > Change Matter.  Enter the Client-Matter where the transactions should be placed and click OK.

Note: Clicking OK will instantly move the entries, and you will not be prompted to confirm.

5. Once you have finished moving the Fee/Expense Entries, recreate the Invoices.  If you posted the payments as partially applied, creating an RDP in AR Manager, create a RAP to apply to the Invoice. If you deleted the original payment, enter a payment to use to pay the Invoice.

Note:  Since all this occurred in during the previous month/year, it is recommended that you do this process using the current date and period.