Manual Trust Check Entered for Incorrect Amount

If you have not already posted the voucher attached to the manual check, call up the voucher and remove the manual check information. Save the voucher.  Call the voucher back up, change the amount of the voucher and the amount of the distribution line, enter the manual check information and save and post the voucher.

If the voucher attached to the manual check has already been posted, do the following:

1.  Void the check (do not void the voucher).

2.  After voiding the check, call the check back up in the Void Check program window and click the CHANGE CHECK NUMBER Button.  Enter a bogus check number (for example, if the real check number is 5689, enter 9995689) and click OK.  Exit the Void Check Program.

3.  Locate the voucher, call it up and choose TOOLS, Adjust Voucher.  Change the amount of the voucher to the correct amount of the manual check.  Save and Post the Adjustment.

4.  Go to the Pay Vouchers program and select the voucher for payment (make sure no other vouchers are selected for payment).

5.  Choose to print checks - enter the actual check number and check date used on the real check and choose to print to screen or plain white paper.

6.  Once you confirm everything looks okay, choose Checks OK, Update Data Files.