I Received a Credit Memo from a Vendor. How can I Handle this without Adjusting an Open Voucher?

If you do not want to adjust the invoice amount of an existing open voucher for this Vendor, ORION will allow you to enter and save a negative voucher.  If you receive a credit memo from a Vendor ($100.00), create a voucher (AP MANAGER, New) and enter a negative number (-100) as the invoice amount.  You must then distribute the voucher but keep in mind that you cannot distribute a negative amount to a Client-Matter.  Once you have posted the voucher, you may combine it with other open vouchers to “pay” it.  You may not generate a check for this voucher by itself and the total of all vouchers selected for payment to the Vendor must be greater than 0.00.

NOTE: Use of a negative voucher will not work for a Vendor who is not set up to combine multiple vouchers on a single check since ORION will not generate a check for anything less than 1¢. You must first go into the Vendor file (which is in AP Manager), double click on the vendor to open it, change the Combine Vouchers flag to true (check mark “√” in the field) and save it. When paying the vouchers for this Vendor, select multiple vouchers for payment.  After the negative voucher has been “paid,” you can then reset the Combine Vouchers flag to false (remove the check mark) if you so desire.