Fee Transaction Flagged Off Invoice Included in Timekeeper Recap

There are several things to consider here.  Flagging a transaction as Off Invoice has no effect on whether or not the transaction will be billed or whether or not it will be included in the Timekeeper Recap. The only thing Off Invoice does is prevent the transaction from showing as an itemized fee in the fee detail area of the invoice.  If you are using an Invoice Style not set for Discount Logic (all values are shown at the Bill Amount), you must write the Bill Hours and Bill Amounts down to zero or your totals will not equal the sum of your detail lines (this assumes you show hours and amount in the detail section).

If you are using an Invoice Style with Discount Logic, the original values of the transaction (hours and amount) will be factored into the Total Fees number (prior to the discount given) and the Discount numbers. The original values will also be factored into the Recap.

Two recommended practices for flagging transactions off invoice:

Non-Discount Invoice Styles

1.    If you show Hours or Rate in the Fee Detail Section or the Person Recap, always write both the time and the amount of the transaction down to zero.

2.    Do not flag any transaction Off Invoice where the hours or amount fields are over $0.00 and the transaction is selected for billing.

Discount Invoice Styles

If you do not want the transaction factored into the totals or the recap, defer the transaction from billing and invoice it separately.