Effect of Voucher Adjustment on Billing and Accounts Receivable

There are several ways in which Orion handles the adjustment or voiding of a voucher in Billing and Accounts Receivable.

Voiding a Voucher or Deleting Distribution Lines

If you void a voucher or delete a distribution line that contains a client advance already billed to the client-matter, Orion creates a RDP in the Accounts Receivable module for the client-matter.  If the voucher you void or the distribution line you delete has a client advance that has not yet been billed to the client-matter, Orion deletes the client advance from the Accounts Receivable module.

If you choose to void a voucher or delete a distribution line that contains a TAP or a RDS transaction that has NOT been through an invoicing cycle, Orion deletes the original transaction in AR Manager and adds the amount back to the Retainer/Trust balance for the client-matter.  If the RDS has been through an invoicing cycle or the line contains a TDS code, Orion does not delete the original transaction in AR but creates an offsetting RDP or TDP.

Note: You cannot void a voucher or delete a distribution line that contains a TAP that has already appeared on an invoice generated in Billing Manager. If you try, you will receive a warning that you must first void the invoice on which the TAP has appeared.

Editing Distribution Lines

If you adjust a distribution line that contains a client advance already billed to the client-matter, Orion will create a RDP to the client-matter. (If you only need to change the description of the distribution, it is highly recommended that you make the description change through Expense Manager or Bill Prep.)

If you adjust a distribution line that contains a client advance that has not been billed to the client-matter, Orion will delete the CA from the client-matter.

Note: You cannot edit a distribution line that contains a TAP that has already appeared on an invoice generated in Billing Manager. If you try, you will receive a warning that you must first void the invoice on which the TAP has appeared.