Documenting a Blank Check

Sometimes an attorney or paralegal may need to take a blank check with them to court in order to pay a court related expense, such as a deed. Most of the time this is an undocumented process, which can lead to problems for you later. There is a way to make sure that the check number, matter information and any other information necessary to that check is entered into Orion at the time the check is given to the attorney. This makes it easier for you to remember to follow-up with them on the check amount, as the check can be held as incomplete (or not posted).

To do this, in AP Manager, click on New. Fill in the Voucher Information. For this example, we used “Clerk of Court” as the Vendor, “Fidelity Operating Account” as the Bank Code. For the Amount, since you don’t know this yet, just enter any dollar amount you would like. For this example, we used “$1.00.”

Select Add Distribution and fill in the appropriate fields.

Save the Voucher (DO NOT Save and Post).  When you receive the correct amount of the check, edit the Voucher (and distribution line) to reflect the correct amount of the check.

Double click on the Distribution line and enter the corrected amount there.

Click the Manual Check Button and enter the Check Number and Date.

Click the OK Button to save the Manual Check information and then Save and Post the Voucher.