Client Advance and Expense Descriptions are not Printing on the Invoice

If your Expense and Client Advance transactions are printing without the detail descriptions you entered on the transactions, the EX or CA Code used to create the transactions is set to Combine.  When EX/CA Codes are set up to Combine, the Orion invoicing program prints the description attached to the EX/CA Code on the invoice - even if there is only one transaction that is assigned the particular EX/CA Code.  If the EX/CA Code is not set to Combine, the full contents of the Description field as entered through Expense Entry or Accounts Payable Voucher Entry will print.  To check or change the Combine flag on an EX/CA Code, go to File Maintenance Manager and access TOOLS, Manage Codes.  Choose to Show Codes for Expenses or Client Advances and then call up the appropriate Code.  Remove the check mark from the Combine option and save your changes. 

You do not need to unpost/void your invoice for this change to take effect.  Instead, you need only reprint the invoice and Orion reads the “new” setting during the reprint procedure.