AP System Settings

Before you can fully utilize the Accounts Payable Module, you must enter certain information in the System Settings. In AP Manager, click on Tools > System Setup. The following screen will appear:

1. Next Voucher Number – Usually set up by Orion personnel. If it was not, you will need to determine it. It is recommended that you align the number with your previous voucher system to eliminate duplication and confusion. Note: Once this value has been input, Orion will automatically establish and track the numbers as new vouchers are created.

2. Next Vendor ID – Usually set up by Orion personnel. If it was not, you will need to determine it. It is recommended that you align the number with your previous system to eliminate duplication and confusion. Note: Once this value has been input, Orion will automatically establish and track the numbers as new vendors are created. The next Vendor ID in System Settings is numerical; however, when creating new Vendors, you have the option of using an alphanumeric system or having the system automatically assign the next numeric code.

3. The ID Width and Format are set up by Orion personnel.

4. Enter a Default Check Format (Orion will provide one Pre-printed Check Format as part of the Proposal).

5. Enter the GL Code for Accounts Payable (used only if GL set to Accrual or Both).

6. If Voucher Discounts are going to be used, enter the Discount GL Code (optional account that is debited when an early payment discount is taken; if no discounts are taken, this field may be left blank).

7. Enter Vendor Contact Type (typically “AP Vendor”) is chosen. This will identify the way in which the “Contact” is set up in Orion.

8. Enter the Current GL Period and Current Fiscal Year.  Note: The GL Period and Fiscal Year set here will also impact the current Period and Fiscal Year in Billing Manager and AR Manager.

9. To save the information – click OK.