Adjusting a Voucher with a Client-Matter Distribution

If a “CA” or “EX” code is used in the voucher distribution, a client advance or expense transaction is created in Billing and AR as soon as the voucher is posted. If the voucher is voided prior to being invoiced to the client, the system will delete the client advance or expense transaction from Billing and AR.  If you are running a "Cash Based System" no General Ledger transaction will be created.  If you are running an "Accrual Based System", ORION will automatically create the necessary General Ledger transaction.

If the transactions have been billed and you use a client advance (CA) code, a Retainer Deposit (RDP) is created in Billing and AR. The system flags the RDP not it impact your Daily Deposit Report, and it will not be eligible for inclusion in Deposit Processing. The user will not be able to delete the RDP created. A General Ledger transaction is created that debits Unbilled Client Advances and credits Unapplied Retainers. No RDP transaction is created if the transaction is an expense (EX) code.

Your options for the RDP are as follows:

1.   If the Client has paid the Invoice or has no outstanding charges, these funds rightfully belong to the Client.  Issue a check to the Client through AP Manager using the Code “RDS.”  You may also use the RAP code to apply the funds against a future invoice.

2.   If the Client has not paid the bill, you may use a RAP to apply the funds against the open AR and inform the Client of the reduction in the balance owed.