Adding a Transaction Code

Transaction Codes are used to record transactions in Bank Reconciliation that are not otherwise created by any of the Orion modules (i.e. bank charges, transferring funds from one bank to another).

To enter Transaction Codes:

1. From the button bar in AP Manager, click Tools and select Transaction Codes. The following screen appears:

2. Fill in the fields as required.*

3. Click Save or press F10 key to save.

*Field Descriptions for Transaction Codes Entry Screen:

Code: One to six alphanumeric characters. A combination of numbers or letters can be used in the code, but it must be unique. Letters are automatically converted to upper case. The F8 key or drop down arrow can be used to look up existing codes.

Description: Defines the Code (i.e. Bank Charges). Text entries are saved as entered, upper case or lower case.

Debit/Credit: This option is intended to define how the GL Cash Account will be updated when a transaction using this code is created: Debit for increase in GL cash and Credit for a reduction in GL cash. Your choice here will also affect how the transactions display in Bank Reconciliation. A choice of debit will place transactions assigned this code under the Deposits and Other Credits section. A choice of credit will place transactions assigned this Code under the Checks and Other Debits section.

Offset Account: The General Ledger account number (including department and location if applicable) to offset the Debit or Credit made to the cash account. The F8 key or Look-up button can be used to locate the correct GL account number. Note: If you do not want Bank Reconciliation to create a General Ledger transaction when the Code is used, do not enter an Offset Account (leave the field blank).