An adjustment to a Voucher is the process in which changes can be made to a voucher with a status of Open or Paid. Once the Voucher is in the Open or Paid status, it can no longer be edited by using the editing process. If the voucher has been paid, you cannot make any changes that will affect the physical amount of the check, but you can adjust the distribution.

To Adjust an Open Voucher

1. From the button bar, click Action and select Vouchers.
2. Enter the number of the voucher you want to adjust, if you know it, or use the F8 key or the Look-up button. If you do not see the voucher listed, set a filter for a range of vouchers to display.
3. Once the voucher you want to adjust is displayed, click on Tools and select Adjust Voucher. The Following screen appears:

1. Change or accept the default period. Add adjustment notes (recommended).

For an open Voucher, you will only be able to adjust the following fields:

• Vendor Code
• Bank Code
• Invoice Number
• Invoice Date and Due Dates
• Description

To change the Amount, you will need to “Add” or “Delete” a Distribution line.

After the adjustments/changes have been made; “Print Register” and “Post Adjustment”. The system will automatically recalculate the Invoice Amount. If you decide you do not want to make the change, click “Cancel Adjustment”.

To Adjust a Paid Voucher

1. From the button bar, click Action and select Vouchers.
2. Enter the number of the voucher you want to adjust, if you know it, or use the F8 key or the Look-up button. If you do not see the voucher listed, set a filter for a range of vouchers to display.
3. Once the voucher you want to adjust is displayed, click on Tools and select Adjust Voucher. The Following screen appears:

1. Change or accept the default period. Add adjustment notes (recommended). For a paid Voucher, you will only be able to adjust the following:
   • Invoice Number – If it has already been printed on a check, this will not matter as you cannot reprint a check.
   • Description
   • Distribution Line (since the voucher has been paid, the net adjustment must equal zero (0.00)

If a client/matter is involved, you are limited even further. Add/Delete distribution will be necessary.

After the adjustments/changes have been made; “Print Register” and “Post Adjustment”. If you decide you do not want to make the change, click “Cancel Adjustment”

NOTE: If you use accrual basis accounting, you can adjust the amount of a partially paid voucher by increasing or decreasing the amount of the invoice. However, you cannot decrease the amount of the voucher by more than the remaining amount to be paid on the voucher. If you want to reduce the voucher by more than this amount, you must first void the check(s) paid against the voucher.