Retainer Balances on Accounts Payable Distribution Screen

• Updated April 14, 2025 17:52

The system will display the total retainer balance on a Client-Matter when you enter a Voucher on the Bank that is designated as the default operating account in AR System Settings. Orion will only allow disbursements for Retainer funds out of the same default operating account - regardless of the Bank on which the retainer deposit was entered. By definition Orion assumes retainer funds are unapplied cash (payment in advance for services or an overpayment) and places them in the Operating account, but segregates them on the Client Matter Retainer Ledger for you with the transaction code of RDP. When an RDP is created, it hits the default operating account and your unapplied retainer account. (This assumes multiple operating accounts are not being used).These funds are available for payment against services rendered using RAP (retainer applied as payment), or for a disbursement/refund back to the client via RDS (retainer disbursement). These funds will come out of the existing bank account and GL Operating Account that is set as the default in the AR System Settings when you go to cut a check. When entering an RDS transaction against a Client-Matter, you will see the total available retainer balance on the Accounts Payable Distribution screen regardless of the bank into which the funds were originally deposited. The screen is displaying the current total retainer balance irrespective of bank or bank code.  (The assumption is that you have already "moved" enough money into your new bank/GL operating account to cover any checks).