Posting Payments in current year when GL is still not closed for prior year

You should read the document in the Knowledge Base first on Orion End of Year Procedures that includes recommended reports to run prior to entering activity for the new year.

If you have changed your system settings in AP Manager to the current period and fiscal year you will have the opportunity to post payments to the current period and year regardless of if GL is closed for the prior year.

To check this:

Go to AP Manager.

Click on Tools > System Settings.

If needed, advance the period and year.  The system will prompt you when you do the first Voucher for a month to change it.  If you have not done any new Vouchers, you would not get prompted and would need to do it manually if you want to advance the period and year This setting controls the default period and year for activity in the AR, Billing and AP modules.

This period and year will be displayed on the screen in AR Manager > Action > Payment Application Posting shown below and will control the period and year of that payment when it gets created in GL:

Note that if the year is not closed in GL for prior year it is still all right to post on the application posting screen in AR shown; however, the system will display the year field as blank on the GL Manager screen until you close the prior year. At that point, the year field will be displayed correctly.

In an example, we posted a payment with a period of 1, 2014 when the GL was still in period 12,  2013. This is fine as the system will resolve it and assign the year correctly as 2014 when 2013 is closed. The User does not need to do anything.