Refunding Retainer Funds to a Client

• Updated April 14, 2025 17:52

Your first step will be to reverse the applied RAP (in AR Manager, call up the RAP record, click on Tools > Reverse Posted Application; you do not need to delete the original; verify the GL Period/Date and Date for the transaction are correct, enter a description if desired, print the report when prompted, and click OK). Next, depending on how the attorney wants to record the transaction, you will enter a CR or a WO for the amount the attorney is returning to the Client. Apply and Post. Call up the RAP, and apply what is needed to pay the balance of the Invoice. Post the RAP as partially applied (the system will return the funds to the Client’s retainer). In AP Manager, create a Voucher using the Client as the Vendor. In the distribution, enter the Client-Matter and use RDS as the Code. Save and post the Voucher; issue a check paying the Voucher.