Negative Expenses converted as Credits on Client-Matter(s)

• Updated April 14, 2025 17:53

To clear the CR and set the funds so they can be refunded to the client, in AR Manager: 1. Locate the CR and delete it.  If you are unable to delete it because the system shows it as “posted," you can change the status by posting the partially applied credit.  The system will delete the old one and create a new credit with a status of “selected” so it can be deleted. 2. Enter an RDP in AR Manager for the amount of the credit using the original date of the credit.  You may append the description with the description that from the credit. When you save the RDP you will be prompted to select a GL Period and Year to which to post it.  You may leave it current or change it to something that will make it easy to find in the GL so you can delete it. 3. Click on Deposit Processing. Locate the RDP created.  Right click on it and choose “Assign Bank Rec ID.”  Enter “999” for the Code.  This will keep the bogus RDPs from updating your cash in Bank Reconciliation. 4. In GL Manager, locate the GL transaction created by the RDP and delete it.  This will keep it from updating your cash in GL. To issue the funds to the client, In AP Manager: 1. Create a Voucher to the Client. In the distribution line, enter the Client-Matter Number and use RDS for the Code. 2. Pay the Voucher.