Adding a Bank Account

  • Updated

To set up a bank:

1. In GL Manager, set up a default GL cash account code for the new bank.

2. In AP Manager, Click on Tools and select Bank Accounts (you can also right-click on the "Bank" section of AP Manager and click New). The following Screen will appear: 

Bank Setup Screen.jpg

3. Fill in the required fields.*

4. Click Save or Press the F10 key to save changes.

*Field Descriptions for Bank Code Entry Screen:

CODE: An alphanumeric field (limited to 3 characters). You must have at least one bank code on file. If you want to see a list of the Bank Codes in use, click on the down arrow or use the F8 key in the Codes field.

NAME: A description for the bank code (i.e. Truist Operating Account). This name will appear on all screens and reports related to the bank.

FRACTIONAL ROUTING: The fractional routing number is often found on the top of checks beneath Bank Name and City/State.

ACCOUNT NUMBER: This is the actual bank account number.

ADDRESS/CITY/STATE/ZIP: The address for the Bank Code (the Bank's address). This will be printed on the Checks if MICR checks are used.

MICR ROUTING: MICR Routing number—the Bank Routing Number. This number will be printed on the Checks if MICR checks are used.

ALIAS: Secondary name field that can be used on check styles. An example would be to have the bank name displayed on the actual check as different than the name given to the Bank Code (i.e. Bank Code name – Fidelity Operating Account; Bank Name displayed on check – Fidelity Bank).

ACCOUNT DESCRIPTION: Additional description field that can be used on check styles to identify the Bank Account Type (i.e. Trust Account or Operating Account).

GENERAL LEDGER CASH ACCOUNT: Default Cash Account for use by the Bank Code. This will be the account that is automatically credited when Checks are written from the specific Bank. If you don’t know the GL Cash Account Code, look it up by clicking on the “…” or pressing the F8 key.

DEFAULT BANK: Selecting this field indicates that the Bank Code will be the bank code that automatically populates the “bank field” when entering Vouchers in AP Manager and when entering Payments in AR Manager.

NEXT CHECK NUMBER: This is the number assigned to the next check that will be printed (whether MICR or preprinted).

CURRENT BALANCE: Readable only field. Populated/updated from Bank Reconciliation.

TRUST ACCOUNT: Selecting this field indicates that the Bank Code you are setting up is for a Trust Cash Account. 

SN: If you will be using multiple bank accounts for non-trust deposits, in AR Manager, click on Tools -> System Settings and place a check mark in the box that says: "Allow Multiple Banks for non Trust Activity. . If this bank is to be your new default bank, don't for get to flag it as so on the bank profile. Also, make sure AR Manager (System Settings) shows the correct bank in the dropdown so that deposits don't accidentally get entered to the wrong bank.

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